Software products for the Construction Industry

Mandarin allows you to develop an efficient and comprehensive vendor management process helping you to record and maintain critical vendor data.

In addition to general contact information Mandarin, captures information on insurance cover, financial capability, accreditations, and safety, health and environmental data and expiries thereof.

Vendors will usually register their details through your website using an online registration form. This can also be done manually by entering the minimal amount of data into your system.

Once you have approving a Vendor web-registration the vendor is added into your database and a Pre-Qualification Questionnaire (PQQ) is sent out to them via an email link.

It is important to keep your Vendor register up to date therefore Mandarin routinely checks that compliance is maintained by checking that your Vendor insurance cover is current, certifications and accreditations are in date and that the PQQ's are updated at a period determined by you.

Mandarin maintains a register of Companies, Offices and Contacts, which can be attached to your Tender & Contract Notices.

The register of Tenders & Contracts can be configured by us to contain as little or as much detail as you like.

Contacts can be attached as "Client", "Architect" or other such associated party. Information from your Tender & Contracts register can be mail-merged into your enquiry email letters.

To send enquiries, select your desired Work Package, and set your return deadline and other details. Mandarin offers filters for whittling your Vendors down to the best choices.

Filter by Region, Trade, KPI Score and Approval Status.

Enquiries are sent as mail-merged email letters, containing a link to respond via a special Internet page, which offers the documents pertinent to that Work Package for download.

Mandarin allows you to create your own KPI templates and apply them to the Contract work types against the Vendors that were awarded the work.

Again these KPI variables are scored to evaluate Pass or Fail scores.

Mandarin contains a powerful and highly configurable training module. The module will help your store and manage your training and occupational health records.

You may create as many certifications as your like, and for each employee, capture any data you like against each certification. You may even capture sub-data.

The module supports the concept of “roles”. When a role is assigned to an employee the module will list missing certifications for that employee to fulfil the role.

The module supports a training diary so that you can book courses and employees to them. Key staff members can be notified that employee has been booked onto a course.

Powerful reporting tool will let you data-mine your training records to find employees with certain skills or employees that could be booked onto courses.

Sensitive data is only accessible to staff with the “human resources” permission.

Mandarin stores PDF copies of certificates as evidence for each employee. These can be bulk-downloaded as a ZIP file.